Taking on a big project can be intimidating. Most big projects are not simple to manage. There are many pieces to the puzzle, and the workflow is never completely linear. Projects usually involve multiple people and have several deadlines that have to be met in order for the next part of the project to move forward.
Here are five tips to help you successfully manage your next big project and keep the ball rolling.
1. Break the project up into categories or key components. More than likely there are parts of the project that can be worked on at the same time as others, and there will be other critical components that have to wait until others are completed. Let’s say you are launching a new product. One key component of that will be packaging design, and the other key component will be product design. Each one can be worked on simultaneously, but there are also certain aspects of the packaging design that can’t be completed until the product design is finalized. So, don’t let the completion dictate the start of one project when it can be started simultaneously.
2. Map out key due dates. Record every critical due date into your calendar. Going back to the product launch example. Many different things have to fall into place to get the product to market: product finalization, packaging finalization, turning in art work to the printer, producing the product, packaging the product, and delivering the product to distribution. All of these key time sensitive stages of the product launch have to happen at just the right time. So, recording down all the critical dates is crucial to a successful project.
3. Know who is responsible for what. Each key component of a project will have a person responsible for getting that done. It’s your job as the project manager to follow up with them and make sure things are moving forward. If getting packaging printed for your new product launch is a critical step you need to ensure proper communication is made with the printer to ensure they will be able to complete their end of the project on time. Frequent follow-ups are key to make sure a project happens on time.
4. Visual Project Management. I’ve mentioned KanBan in the past for visual task management, and I recently discovered DropTask for visual project management. I have been putting both of them to good use for the project I am currently managing. DropTask allows you to visually see each component of your project, assign deadlines, importance, and people to particular tasks. The white board method works well too in a small office, but the nice thing about DropTask is you can update it straight from your computer, make notes, and communicate with other internal team members involved with the project.
5. Communication is key. The most important component of successful project management is communication! As the project manager it’s your job to communicate with the team and make sure each aspect of the project is moving forward, and remind people of critical deadlines, and offer support if needed.
Project management can seem daunting, but as long as a bit of structure is put into place, managing the project will be easy. That doesn’t mean it still won’t be stressful at times, but with timelines in place, roles defined, and a visual course mapped out, your project is sure to be a success.